The software that I’m currently looking at and will likely demo is YNAB (You Need a Budget), MoneyDance, and Quicken.  I’ve looked briefly at GNUCash and I’ve used Quickbooks before, but both are pretty heavy duty accounting software and the object here is to simplify, not have to learn proper double entry accounting procedures.  So far, the front-runner is YNAB.  But, I haven’t tested any of them yet so I only have the online sites to go off of.  Which brings me to the online options.  I think they are out.  Some are very robust, but none of them will automatically bring in my information, and I have no need for access to it from anywhere, so it just seems like an added privacy risk that I don’t need to take.

Now, here’s where all you readers come in.  I want to know what you use.  What do you recommend?  And what options/features have you found to be “can’t live without” in your software.

Looking for New Personal Finance Software is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.

For years, I’ve used a copy of MS Money to do our check register keeping.  For some time, I even tracked our retirement portfolios in detail.  I still use MS Money, but it’s recently been dropped from the Microsoft list of current software.  They aren’t going to make any more versions, and they are ending the support for it at some point.  So, at some point, we’ll need to switch to a newer software and from a new vendor. There are several choices.  Quickbooks is a business favorite, but I feel that it’s a bit too much for our personal records.  GnuCash is a free software, but is very similar to Quickbooks and for the same reasons would be a bit of an overkill.  The most likely choice is Quicken by Intuit.  But what version?

My first thought was to try and use Mint.com.  They were purchased by Intuit and the service was integrated with and finally replaced the Quicken Online that they offered.  The nice thing about Mint.com is that it’s free, and it’s online so you can access it from anywhere.  The service connects to all of your accounts and updates them for you.  They’ve got some pretty nice tools.  A budget calculator, and a nice budget worksheet that really are nice.  I might still give the service a try, but it can’t connect to my local Credit Union account, so I’d still have to enter a lot of the stuff manually.

And, if I have to enter stuff manually, I will likely end up purchasing something like Quicken Premier and utilizing it’s more robust feature set to do reporting and tracking of investments and such.  Another pro for having the actual software is that I have control over where my info is and can easily backup my files.  I’m sure that Mint is very secure, but I still get a bit leery about having one place that has that much access to all of my financial data.

What about you?  What software am I missing?  What do you use?  I don’t mind being proven wrong, if there’s a better software out there, let me know!

Disclaimer: The links in this post are a mix of affiliate links and paid links.  Neither of those facts changed the content of this post and the thoughts are mine and mine alone.

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Now, before I go on to tell you what it is we are doing with that money, I need to say something.  For the last several years, we have spent nearly every spare dime we have on paying off debt.  We still have debt that needs to be paid off.  However.  Despite my hate for debt, I’ve come to realize that you cannot let other things slide in order to pay off that debt.  With that in mind, here’s how we’re spending our refund.

We’re getting a new kitchen.  The cupboards in our kitchen are original to the house (circa 1950) and have been painted so many times that they no longer close.  The drawers grind against their frame and the resulting paint dust and wood dust falls down from them onto anything in the cupboards below them.  We have to wash our pans before we can use them because of the dust.  The linoleum on the floor is peeling up.  The carpet is ancient, smelly, and stained.  If you took just the kitchen from our house, it would fit right in with many of the run down slum rentals in town.  We want to move up to a newer (read bigger) house soon, so we need to make this house sellable.  In my opinion, with the kitchen in this condition, it would not sell for what it is worth.  So, we went and bought all new cupboards, countertop, and flooring. Oh, and a dishwasher.  That’s a certifiable luxury, but it helps that we bought it all on sale.  All of the supplies came in at about $2300.  There’s still a few odds and ends that we’ll need to purchase, but we should be able to keep it at about $2700 or less.

This weekend, my father is coming to town to help me install it all.  With any luck, come Monday, it will be mostly finished and usable.

If the plan works, we’ll still have about $800 or so left over.  And with that, we’re buying a couch.  And maybe a loveseat.  Depends on the sale I suppose.   This could be classified as a luxury that we don’t need if it weren’t for the hole in the one cushion, the rips in the spring lining that allows everything to fall between the cushions and disappear into the couch, and the stitching that is coming out at all the seams.  The couches that we are replacing are in dire need of it.  We got them free and have used them for several years.  The couches we had before that were hand me downs and garage sale finds.  It’s time for something new.  And, yes, we could go to garage sales and find new used stuff, but we’ve been saying that for at least a year and haven’t done it, so we’re going to splurge a bit.

When we’re done with all of that, we’ll go back to trying to pay everything off.  My wife’s new business is growing well (that’s another post), and her income is leveling off some, so we can more properly budget for debt repayment.  We’re leaps and bounds from where we were when we got married, and with any luck, 2011 will be the last year we spend with any real debt aside from a mortgage.

What are you doing with your refund?

Tax Day: What We’re Doing With Our Refund is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.

In the process of paying off our debt and saving money, many of us will be faced with a moral or ethical dilemma.  Perhaps you bought a bunch of things at a department store and the teller didn’t notice that one of the items rang up for less than it was supposed to be.  Or maybe the teller only rang up one item when there were really two.  Many of us have been faced with just such a situation.  And many of us, in our struggle to reduce our spending and debt, probably didn’t say a thing.  I know I have.  And I felt guilty about it.  Morally, and ethically, we have a responsibility to pay the correct price for an item, and to pay for the correct amount of items.  Even though I admit to not doing anything, I do try to keep myself honest.  Ill gotten gains are gains you’re likely to lose.  Call it karma, or whatever you like, you’ll feel the reverberations of your acts.

Perhaps more-so than in paying off debt and saving money, ethical and moral dilemmas can arise after we’ve paid it all off.  Suddenly, we find ourselves with an abundance of spendable money that we can save or do what we want with.  It’s not earmarked for any debt, and we’ve already paid ourselves.  The situation has changed, but we still have a moral and ethical obligation to do what is right.  If you’re investing your money, do you invest in so-called “sin stocks”?  The stocks of cigarette and alcohol and other indiscretions.  Again, I know I have.  I am still a shareholder in the parent companies of both Marlboro and Camel.  I’ve owned others in the past.  Depending on how you feel about those companies, a ethical dilemma could come up.  As a generality, those companies have rather solid stock and usually pay dividends.  If you feel that those companies are responsible for cancer and death, can you ethically allow yourself to support them by becoming a share owner of that company?

As debtors, we all despise the credit card companies who charge double digit interest rates and hide fees around every corner.  Banks too.  As someone who can now invest money rather than paying those credit card companies and banks, deciding how we feel about those rates and fees can be another dilemma.  If you’re one of the lucky ones  whose state has allowed access to the peer-to-peer lending companies, you have the ability to invest in loans that carry rates that are very much the same as what a credit card company or bank would charge.  The table has turned.  If you were against it when you were paying the rates and fees, can you ethically charge them?  Morally, should you?

I think that many of us look too closely at the technical aspects of personal finance.  We study amortizations schedules and debt snowballs.  We talk endlessly about our retirement funds and the ways that we are going to build them up.  And, while it is there as an undercurrent, we sometimes fail to see the moral and ethical currents that run in the background.  And sometimes, we allow our technical expertise and know-how overcome our moral and ethical compasses in order to make our debt snowball roll a bit faster.

If you truly want to win at personal finance, you have to find your moral and ethical limits and remain steadfast in their direction.  We all fail to do that occasionally, but, as the old saying goes, you’ve got to get back up and try again.

Ethics and Morality in Personal Finance is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.

The best example of this is a budget.  A budget is built and held to in anticipation of events in your financial life.  You know that things like your electric bill and water bill are going to be coming and roughly how much they  will be.  That allows you to budget for them and set aside money to pay for them with.  A budget is a great tool in avoiding reactive personal finance.

Why do we need to avoid reactive personal finance?  Because reactive personal finance is disruptive.  You are managing and spending your money in reaction to the events that are happening.  Doing so can cause you to quickly lose control of your finances and find yourself in a downward spiral of poor management choices and, eventually, it can lead to you being broke.

Some examples of events that can cause you to become reactive.  Medical emergencies, blown tires, unexpected social events, and even bills that are larger than they normally are.  Any thing that is unexpected can cause you to spend in a reactive manner.  And when you have events like that, it can often lead to larger problems, like overspending on luxury items to make you feel better.

How do you avoid reactive personal finance?  No plan is foolproof, so it’s not really completely possible.  However, you can make the odds of it happening be cut drastically.  How?  An emergency fund and a bit of willpower.  The emergency fund will give you the available spending power to cover any emergencies that would normally make you spend in a reactive manner.  Instead of trying to react and borrow from somewhere else to pay for the emergency, you can just pay from the emergency fund and not need to react any further.  The willpower comes in where the spending opportunity isn’t an emergency.  You have to have the willpower to avoid last minute and spontaneous spending that could drain your funds and cause you to become reactive when you no longer have the money to pay bills or buy necessities.

The best laid plans often go askew.  But, building an emergency fund and strengthening your resolve can go miles towards avoiding reactive finance and potential disaster.

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Our habit for doing our budget and paying bills consists of throwing everything in a pile and then sorting through the file when we sit down to enter all the data for our budget into the spreadsheet.  One of the first things we do is go through and find the unpaid bills and pay them.  When we sat down to do budget last night, we found our mistake.  One of the bills was sitting at the bottom of the pile.  Not a big deal, until you consider that we hadn’t been doing very well on regular budget checks and the due date for the bill had come and gone already.  Ouch.  To make matters worse, it was a credit card, so we’ll see what kind of late fees and default rates we end up with next month.

Lesson learned.  From now on, we’ll be paying bills as they come in instead of letting them wait until we do our budget work.  The other thing that I’ve been contemplating is to set most everything up on automatic payment systems.  I’ve been super hesitant to do this before because part of our financial history is a history of not having the money to pay our bills.  So, my fear has always been that if they come out automatically, the money won’ t be there, or the money won’t be there later on to pay for something more important.  Now that we’ve taken on budgeting and a much higher control over our money, that really isn’t a valid fear anymore and we could probably set up some automatic payments.

How do you all do it?  Pay as they come in?  Automatic deductions?  Or do you pay them at a set day or event?

Whoops. Forgetting to Pay Bills = Bad! is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.

Early on March 26th, my then pregnant wife told me that I should probably stay home from work as it was appearing very likely that we would be having a baby that day.  Less than two hours later, we were checking in to the hospital to do just that.  If you’ve been there, I don’t have to tell you that it was incredibly exciting.

The excitement waned as we waited for the labor to progress and then quickly disappeared altogether when the baby began having decelerations in it’s heart rate.  The doctor began making preparations and the birth was expedited.  Rather than wait for the labor to progress as it would normally, my wife was instructed to push with all she had to get that baby out.  Quickly afterwards, the baby (a girl!) was born, and just as quickly was taken to a warming table to be intubated and have her lungs and stomach suctioned and checked.

It turns out that sometime in the weeks leading up to her birth, she had *ahem* pooed in her amniotic sac.  To the medical world, it’s called Meconium.  And it’s pretty bad.  It affects the lungs in that it acts as a stopper for the little sacs that do the oxygen intake.  It also acts as an irritant to the lungs that can lead to infections.  It can be very serious, and can take days, or weeks, or months to completely clear out.

In our case, luckily or not, our little girl was able to kick it in a week.  Pretty average recovery time we’re told.  Now, she’s home and all is well.  There won’t be any lasting effects and we shouldn’t be able to tell the difference.

Here’s where the benefits of an emergency fund come in.  For that week that our little girl was in the hospital, the last thing we wanted to think about was bills, work, or anything not related to the well-being of that precious baby.  We had friends watch our dogs, and my wife’s mother came up for a couple of days to watch our son.  And we spent as much time as we could watching our little girl fight the fight in an incubator.

We didn’t have time to balance our check book, or check our budget to make sure we were within bounds on something.  And now that it’s all over, I can honestly say that if we hadn’t had an emergency fund, it would have been much, much worse.

One of the touted benefits of an emergency fund is the peace of mind that it affords you.  When you know that you have that money to fall back on in an emergency, your mind is free to worry about the things that it should be.  In this case, it was our daughter.  Maybe it would be the car you just wrecked or the house that just burned down.  No matter what the emergency is, you know that you’ve got that extra cushion of money to help pay any bills or expenses that might come up.

I cannot tell you how wonderful it was to not have to worry about that during the week that she was in the hospital.  We certainly didn’t expect to have any problems, but we did.  You may not expect any problems, but they can happen.  If you’ve been putting off the funding of your own emergency fund, don’t wait any longer.  We’re glad we didn’t.  You never know when you’ll need it.

Photo Credit: forwardcom @ sxc.hu

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And working towards your goals sometimes doesn’t get the required dedication that it deserves.  If you’ve set goals for your personal finance, but have never met one on time, you probably suffer from a low level of PF dedication.  If, however, you always meet your goals on time or early, you not only likely have a high level of PF dedication, you also need to set higher goals!

In the course of my day to day life (and yours, I’d bet) I’m constantly tempted with things that I would like to have or places I would like to go.  And to get those things or go to those places costs money.  Money that might not be in the budget.  The temptation can sometimes be strong to put aside a budget item for this month so that you can have that “want” now.  Time for a self check.

It’s at times like that, that I try to remind myself of the goals that I have set.  That $50 gadget could be a $50 payment towards the next debt item in the debt snowball/avalanche/snowflake.  It could go towards retirement, or towards college savings, or towards down payment savings, or…  You get the idea.  Often, that little reminder is enough to keep me on track.

But it’s only because I’ve decided to have a very high level of dedication to my personal finance goals that it works.  If I had a much lower PF dedication level, it might not be so easy to turn down that gadget.  And I’d be that many more months behind schedule on paying off my debt.

What is your PF dedication level?  Do an inventory of the goals that you have set and decide now how much dedication you want to have towards those goals.  I’ll let you in on a little secret.  If you set a goal, you want it to be a 100% dedication item.  Maybe you don’t realize that, but (consciously, or sub-consciously) you created that goal with the intention of giving it 100% dedication.  And if you aren’t giving it the dedication that you intended for it, you’re letting yourself down.  And maybe it’s time to rethink your goals and set new ones.

Whatever the case may be, your dedication level to your goals is the deciding factor in meeting those goals.

image credit: Duchessa

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Winter, and more specifically, the time around the holidays is when most people have the most problems with their finances.  Gift purchases throw off their budgets.  Bonuses give them a unexpected bit of cash and they spend more than they expected.

Whatever the case may be, your financial picture might end up looking more like a Picasso than a portrait of your true financial life.  And your budget might be way off.  It happens.

The holiday season is one of the hardest to budget for.  Between all the gifts and trips that we all buy and make, it’s easy to lose track of where some of our money went or to over spend in a few categories.  But, keeping tabs on our budget is also one of the most important things we can do during the holiday season.

A winter financial checkup isn’t really as special as I’ve made it sound.  It’s mostly just your regular budgeting session but with some special attention spent on predicting some of the extra expenditures.  And if you’re lucky enough, some extra incomes as well.

You’ll want to ask yourself, first, if you’re expecting any extra income.  Usually, this means a yearly bonus or a Christmas bonus.  If you are, now is a great time to plan for that extra income and budget it in.  Extra income is exactly that.  Extra.  It’s unplanned for up until now.  If you are still paying off your debt, I suggest you plan on using at least 50% of any expected bonus for debt repayment.  You’ll have some pangs of regret for things you could have bought, but in the long run, you’ll thank yourself.  The other 50% should go towards your gift purchases and towards any traveling that you are planning.

You’ll also want to take the time to truly plan your gift giving.  It’s a part of holding yourself to a budget.  I guarantee that if you walk into a store to buy gifts without a list or a set spending limit on each person, you will overspend.  Everybody does it.  It’s the spirit of the season.  Generosity is in the air, but you can still be generous without breaking your budget.  Make a list of all the people you intend to buy gifts for.  If you have any ideas for them, make sure you add those to the list.  Now, beside each name, write down the amount that you will spend on that person’s gift.  They don’t all have to be the same.  Your sister might like her $25 scrap-booking kit just as much as your brother likes his $50 tackle box.  It’s the thought that counts.  And if they do care, then you spent more on them than they deserve.

The main reason for a winter financial checkup is to keep control.  That’s what a budget is all about and that’s what will keep your spending in line and your debt shrinking.  Take the time the next time you check your finances to do a little bit extra and give yourself a winter financial checkup.

Almost Time for a Winter Financial Checkup is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.

Let’s try a few examples.

I’ve been keeping my eye on LCD HD receiver televisions.  With the big switchover in Februrary and all the fear marketing going on about the loss of signals, my family may need a new television.  We don’t currently subscribe to a cable service, so we get our tv over the airwaves and will need a HD tv or a subscription to cable.  The tv’s that I’ve been looking at are in the $500 range.  Not a huge amount for tv’s nowadays, but quite a bit for my debt averse family.  Each time I look at them, I have to ask myself if having television is worth $500 to me.  We currently don’t have cable and we only receive one channel over the air.  And to be honest, it wouldn’t be a huge loss to us.  Except.  Except that I like to watch Football in the fall.  Except that my wife is addicted to COPS.  Except.  Except.  Except.  With each exception, the TV or cable subscription becomes more and more worth it to me.  I become more willing to spend the money to get the TV or Cable because of them.

Much like cable, there are some services that demand the question too.  In my hometown, there is only one full service gas station.  All the rest are self service.  The full service station charges $0.02/gallon more for their gas.  This is a non-question for me.  I don’t mind filling my tank up.  I only end up filling up about once a month, so it isn’t a big deal if I have to stand and pump gas for a few minutes.  However, with temperatures falling (it’s about 30 here today) I can certainly see why there might be some people who are asking themselves if the extra $0.02 per gallon is worth staying in the warmth of their car while someone else fills the tank.

The more my wife and I budget and track our money, the more often I find myself asking this question.  Is this service or that item worth the extra money?  Is the convienence worth paying more for or am I just being lazy?  More and more, I find that the answer is No.  In many cases, the convienence isn’t worth a little more slavery to debt.  Each penny that I spend on that convienence is another penny that I cannot use to pay down debt.  Maybe my answers will change when we get rid of our debt, but I think by then our lifestyles and attitudes will have changed significantly enough that the answer will often still be no.

How Much is It Worth to You? is a post from: Beating Broke, if you enjoy it, please visit us and subscribe to the Feed.