Collections for Freelancers

Client Not Paying? Freelancers Can Still Take Action

Freelancers and home business-owners do have options when it comes to non-payment by clients. Here are the professional ways to deal with the problem and try to get your earnings back.

Contract

First of all, do you have a written contract and is it signed by the client? This should detail your payment structure listing how and when you are to be paid. It should also mention your late fees. If you haven’t already done so, invoice your client a second time and refer to the terms and conditions in the contract. You can use an online accounting tool to send automatic payment reminders to your customers when invoices are due. Facing late fees may prompt the client into paying.

Having a contract can help protect you if you decide to take legal action against the client. But you may not even get as far as the small claims court. Sometimes merely filing a claim can spur the client into paying.

Play safe

The softly-softly approach might not be your style but try to remain civil with your client. Staying on good term means you don’t risk jeopardising any future contracts. This may just be a blip and they may be having a hard time with their own business. If you know your client well, assess if this seems to be a short-term problem.

Have a little patience and try to negotiate with them. Are you financially comfortable enough that you can offer the client a payment plan? If it seems to be a deep-rooted problem, then you need to explore other options.

Proactive approach

Send your client a detailed outline of the work you’ve completed along with the invoice. Keeping a timeline of completed projects will provide you with back-up if you need evidence of the work involved. If you feel confident enough, send your client a polite notice 7-10 days before payment is due and ask them to acknowledge this.

Make sure you’ve established a well-defined process to chase clients. Have templates ready to send reminders at set intervals. This saves precious time, enabling you to focus on what’s important to you and your business. Stay focused – your client may just be trying to stall the payment or even be testing your firepower. Check your company insurance so you’re sure of your legal cover level if things go wrong.

Business savvy

You can choose to withhold your services until you receive what you’re owed, depending on your payment terms. If the client is refusing the final payment, then you can refuse to deliver. Withholding the service should hopefully prompt the client into action.

Depending on the nature of your work, you could transfer files only once payment has been received. Explain what you’re doing to the client so they are fully aware of the consequences of late payment.

5 Ways to Have a Frugal Halloween

While the marketers would like us to think that Halloween should cost a fortune, it doesn’t have to.  On average, Americans in 2013 planned to spend $75.03 on Halloween candy and costumes.  (My guess is those with more than two children will spend significantly more than this, especially if they choose to buy costumes.)

If you use some creativity and resourcefulness, you and your kids can have a fun Halloween without spending a fortune.  Here’s a way to have a ghoulish Halloween without frightening your wallet.

Save Serious Money on Costumes

5 Ways to have a frugal halloween

If you have the cash to spend, you can certainly find costumes at a discount by visiting second hand stores or perusing Craigslist.  However, if you don’t have the money to spend or you simply choose not to, there are still plenty of adorable costumes for your kids:

Use costumes you have around the house.

If you have dress up clothes, those are fair game for a Halloween costume.  Another idea is to use your child’s clothing from extracurricular activities.  Does your son have a little league uniform?  Great, he can be a baseball player.  Does your daughter take dance classes?  She can be a ballerina.  Does your child have a pair of skeleton pajamas?  They could easily double for her Halloween costume.

Marketers want us to think that a child should be able to pick any costume he or she would like for Halloween.  However, you can limit this to whatever type of costume the child can find around the house.

Create your own costume.

With a little creativity (and maybe some face paint), you can likely find a good costume with things you already have around the house.  An old white sheet makes for a great ghost costume and your child’s clothes along with face paint can help create an adorable hobo.  With the help of Pinterest, you’ll find plenty of costume ideas you can make at little to no cost using items around the house.

Have a costume swap.

If you have old costumes that the kids have outgrown or no longer want, why not get together a few of your friends and have a costume swap.  You may leave with a new-to-him costume for your child, and you will have decluttered your home of a few costumes you’ll never use again in the process.

Save on Candy

Reuse candy.

Now, before you get upset with the wording “reuse candy” hear me out.  Buy a bag or two of candy to give to the trick or treaters.   If you have young children, take them early in the night.  When you get home, go through the candy that your kids don’t like.  (As a kid, I hated any candy bars that had nuts in them.)  This candy will likely go in your own mouth if the kids won’t eat it.  Instead, put it in your candy bowl and give it to the trick or treaters at your door.

Turn off the light when the candy is out.

I know some people who live in subdivisions popular with trick or treaters.  These people will buy five, six, seven bags of candy.  That adds up fast!  Instead, buy whatever amount of candy your budget allows.  When you run out, turn off the outside light, turn off the lights in the front of the house, and go settle in to watch a movie or read a good book in the back of the house.  Don’t feel pressured to buy more candy than you comfortably can financially.

What are your favorite tricks to save on Halloween?

Grocery Shopping Once a Month – Can You Do It?

My husband and I recently bought a house, and we’d like to plump up our emergency fund just in case we have a large house expense.  (Because, of course, when you have little savings, expensive things start to break.  It’s the law of nature, right?)

To inspire myself, I reread America’s Cheapest Family Gets You Right on the Money by Steve and Annette Economides.  One strategy of theirs that I latched onto is once a month shopping.  The Economides shop once a month for their family of seven and right after shopping day, they make 15 to 17 freezer meals to help them on nights when they’re too busy to cook.

Alright, I already regularly cook freezer meals, so how hard could it be to shop once a month for my family of five?

As it turns out, very tough, at least the first month.

Grocery Shopping once a monthBreaking Bad Habits

I have a bad habit of making a big shopping trip on the weekend and then running to the store for this or that several times a week.

Do you do this, too?  From all of the harried shoppers I see at the store at 5 p.m., I’m guessing I’m not alone.

The problem is that each time I run to the store, I buy more items than I initially went to the store to buy.  The Economides recommend once a month shopping to avoid this kind of impulse buying that blows up the grocery budget.

Making the Big Shopping Trip

This month, eager to change my bad shopping habit, I scouted the deals and made my big, once a month shopping trip.  I spent two days afterward cooking up meals to put in the freezer.  I was set, or so I thought.

Turns out, limiting the impulse to stop by the store is more difficult than I thought.

There are a number of reasons why we’re struggling:

  • My husband likes fresh fruit and veggies.  Our family wiped these out after a week, so back I went to the store to pick up some more.
  • I’m an impulse eater.  If something sounds good to me, I want to make the recipe and have it for dinner.  I don’t want to wait until my next monthly shopping trip to get the ingredients to make it.  (The whim would have passed by then, which is the point, I guess.)
  • Eating up odds and ends at the end of the month is not fun.  Sure, trying to make meals out of what food is left is fun, but the last few days, most of it doesn’t taste good.

Taking Baby Steps Moving Forward

While it would be easy to give up on the idea of once a month shopping, I haven’t yet because I know it can be a big money saver.  Instead, I’m going to back up and move to twice a month shopping.  This will allow me time to plan out our meals for two weeks, making sure we have all the ingredients we need.  Many fruits and veggies stay good for nearly two weeks, so my husband will have the fresh fruits and veggies that he wants.

I don’t know if I’ll ever fully implement once a month shopping, but if I am successful with twice a month shopping, I will still significantly reduce my impulse shopping trips and improve my grocery budget.

How often do you grocery shop?  Are you a multiple trip, impulse buyer like I am (was?), or are you a grocery store ninja?